I was fortunate to spend some time chatting with the super smart Spike Cook and Jessica Johnson talking about how to handle email. In short, you could take a few small steps to get your email accounts under control to allow you to focus your energy and attention on more meaningful tasks.
1) Read Getting Things Done by David Allen
2) Have a system for how you will track your tasks and get them done.
3) Realize that email is likely not a good way to spend your time.
4) Do not let your inbox serve as your to do list. See #2.
5) Don’t clutter anyone else’s inbox with your own messages. Keep five.sentenc.es in mind.
6) This lands at #6 on the list, but maybe it’s the most important point. If you work in a school, don’t even have your work email on your phone. It will only distract you from what’s most important (real live people in your actual physical presence), and if it the message is really that important, people will call/find you. If you are worried you’ll miss an email from a very important person (spouse or supervisor), set up an IFTTT recipe to text you when one of those emails hits your inbox.
Spike shares his thoughts on the topic here.
Miguel Guhlin was also a viewer of the video cast below and he shares some excellent ideas on how to use Evernote to keep email in check.
Doug Johnson has also been riffing on the topic of email too.
The next time you reach #inboxzero, change the lyrics and then sing along to this epic rock tune.